The Conversation AI is an advanced feature that leverages AI technologies to enhance customer interactions and automate the appointment booking process. The main modes are:
In this mode, AI offers real-time predictive text suggestions to users in response to customer messages. AI-suggested messages are displayed as options, allowing users to send them as is, customize them before sending, or dismiss them.
A fully automated response to inbound messages uses artificial intelligence to guide customers toward booking appointments. To account for multiple potential messages, the system waits 2 minutes after receiving an inbound message before contacting the GPT API.
The system design follows certain conditions for start, sleep, and end states, including manual user intervention, out-of-context responses, and appointment link delivery. It uses the last 10 conversations or up to an 800-word limit for prompt engineering, ensuring context-sensitive responses.
This feature can be integrated into a variety of live channels, including SMS, Google My Business (GMB), Facebook (FB), and Instagram (IG). It employs advanced usage and pricing models based on message generation while also providing the capability for performance tracking with detailed metrics.
Healthcare Clinic:
A local healthcare clinic can utilize Conversation AI in suggestive mode to streamline appointment bookings. When patients inquire about service details or available appointment slots, the AI responds promptly with relevant information and suggests appropriate responses. This improves response time and enhances the patient experience.
Fitness Center:
Conversation AI in suggestive mode efficiently handles inquiries and bookings for a fitness center offering various classes and membership plans. Potential clients asking about class schedules or membership details receive instant responses from the AI and suggestions for further actions. The suggestive mode allows staff to quickly respond to queries and provide personalized assistance.
Restaurant:
Restaurants benefit from Conversation AI in suggestive mode to manage table reservation requests. When customers inquire about table availability, the AI responds with available time slots and provides suggestions for booking. Additionally, the suggestive mode assists staff in promptly responding to unique requests, such as dietary restrictions or special arrangements.
Healthcare Clinic:
With Conversation AI in auto-pilot mode, a local healthcare clinic can automate responses to inbound messages, guiding patients toward booking appointments. The AI provides available timings, guides patients in selecting a slot, and sends them a booking link. This mode reduces manual intervention and ensures a seamless appointment booking process.
Fitness Center:
In auto-pilot mode (private beta), Conversation AI automates responses for a fitness center. When potential clients message about class schedules or membership plans, the AI guides them toward booking a trial class or membership. This mode lets staff focus on other tasks while maintaining an efficient customer booking process.
Restaurant:
In auto-pilot mode (private beta), Conversation AI handles restaurant table reservation requests. When customers inquire about table availability, the AI provides time slots and directs them to a booking link. The auto-pilot mode ensures a prompt and streamlined reservation process.
Real Estate:
Conversation AI in auto-pilot mode (private beta) assists real estate in managing property viewing appointments. When potential buyers inquire about properties, the AI autonomously provides relevant property details and available viewing slots, and guides buyers toward scheduling a viewing. This mode simplifies the appointment booking process for agents and potential buyers.
The first step to using this feature is to go to the "Settings" tab and select the "Conversation AI". option:
In the "Preferences" section for Conversation AI, you have three distinct modes to choose from:
Off
This option completely disables Conversation AI. You can edit settings and details, but the AI will not interact with your customers.
Suggestive
Conversation AI assists you within the chat window in this mode by providing suggested responses to customer inquiries. You can either send these as is, modify them before sending them, or ignore the suggestions.
Auto-Reply
This mode enables Conversation AI to automatically send messages to your customers, streamlining customer interactions and improving response time. It operates independently, allowing for seamless communication without manual intervention. Please note that the Auto-Pilot Mode is currently in a private beta phase, and a select group of users has been shortlisted for testing and feedback purposes.
Supported Channels
The "Supported Channels" section allows you to select the platforms where Conversation AI will be active. The following channels are currently supported:
SMS: Enables automated responses to text messages received from your customers.
Facebook: Let Conversation AI interact with customers through your business's Facebook page or Messenger.
Instagram: Conversation AI can respond to direct messages from your business's Instagram account.
Google My Business: Allows Conversation AI to engage with customers who reach out to your business through Google's messaging service.
By selecting these channels, you ensure that your customers receive prompt, automated responses no matter which platform they use to contact you.
Pick a Calendar
The "Appointment Booking" section asks you to select a calendar from your CRM. The associated scheduling link is automatically selected when you select a specific calendar. This link is then used in the bot's replies for customers to book appointments. This enables seamless integration of your CRM's scheduling capabilities with Conversation AI's automated customer interaction.
The "Conversation Flow" section allows you to guide the AI bot's dialogue with your customers. Before sharing the booking link with the contact, it will ask the specified questions. You can use as many words as you want for this dialogue customization based on the remaining word count.
Example flow:
"Can you please provide your email address?"
"What's your name?"
Using the "+ Add Q & A" button in the "Customize Bot Responses" section, you can incorporate frequently asked questions (FAQs) and their answers. In this way, the bot is trained to handle queries effectively. For instance,
Question: "Can you please provide your email address?"
Answer: "My email address is jabronipiebeating@gmail.com"
These settings ensure the AI bot can handle a broad range of customer inquiries and respond accurately, contributing to a smooth user experience.
A: Conversation AI, particularly in Auto-Pilot Mode, does not provide available appointment slots directly. Instead, it guides customers to a booking link where they can select their preferred slots from the available options.
A: Auto-Pilot Mode is currently in a private beta phase and is accessible to a select group of users who have been shortlisted for testing and feedback purposes. It is not openly accessible to all users at this time.
A: Real-time AI-generated suggestions
A: Yes, Conversation AI can be integrated into various live channels, including SMS, Google My Business (GMB), Facebook (FB), and Instagram (IG). It allows you to provide AI-powered responses across multiple platforms.
A: Conversation AI is designed to follow certain conditions for start, sleep, and end states, which includes handling out-of-context responses. The system uses the last 10 conversations or up to an 800-word limit to ensure context-sensitive responses.
